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reception site vent!

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Munchkin

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I am predominantly a lurker, but I am pretty steamed. I feel more comfortable posting here than the knot, so sorry all...it''s your ears I''m bending!

Please bear in mind that this is predominantly mindless venting. I guess I am hoping, however, that someone will chime in letting me know that they would be annoyed, too.

FI and I have had significant difficulty finding a reception venue. We have been engaged since early August, yet we have neither a date or place. We decided to plan for summer 2007 so that we could have our pick of vendors and sites. We thought site availibility could dictate the date. Our difficulty predominantly stems from the fact that we both have large families, so the guest list will be between 250 and 300. We have not been able to find a place (on the water) in our area (we expanded our search to a three state area) that both fits us and feels right. There were two that were possibilities, but I am not comfortable spending $300 a head on one day of our life.

We stumbled upon a hotel that had fantastic potential. It could hold a reception of up to 280, it was right on the water, and it is beautiful! Needless to say, we were thrilled. The problem? Over the course of 4 weeks, FI and I have each left a message for the wedding planner, and have heard NOTHING back. We also each submitted their online event request form - no response by phone or email. We did submit our online submissions and phone messages with our own respective contact info, because I didn''t want the guy to think that we are stalking him! All in all, we contacted him four times in a month and never heard anything back.

We both randomly have next Wednesday off, so we were hoping to plan a trip to the hotel to meet with someone. In the spirit of "I''ll give the place one more chance," I called the hotel today. The machine informed me that they closed for the season!!! The hotel is now closed and the freakin guy never called us back. Further, the reservations person (who finally picked up after three attempts at "press zero to speak with an operator") who works year-round has no idea how we could contact the wedding planner now. I do not understand how vendors can find this an acceptable way to do business!

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I feel like we''re back at square one with all this stuff. I am so annoyed!

Thank you all for letting me vent. I needed this!
Munchkin
 
The wedding planner was probably already done for the season when you called, which would explain why he didn''t call you back. I mean you totally have a right to be annoyed. It seems as though someone whose job it is to book wedding should be available year round, not just in season. But that is probably the case. I dont'' know what to tell you to do.. other than find another place
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Unfortunately, I know that the hotel was open when we called and sent the online requests. He was "out of his office" for both calls. They just closed this week. Thankfully, it isn''t as though we committed to this place, but it just seemed so perfect when we discovered it.
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Munchkin
 
Oh Munchkin - you are totally right to be way beyond annoyed!!! How frustrating, irritating, and downright infuriating!!! So they close down for the entire winter season??? And how stupid that the reservations desk didn''t even have any suggestions - can you find out the day that they reopen and mark your calendar to start calling that morning at 8:00am?

Okay, on the bright side, if there is one, if you''re not able to get ahold of the wedding person, no one else can either right? So, hopefully, it will still be available when the hotel reopens & you have a date set?

I had a weird situation when we first started planning back in January in that all of the vendors we contacted were booking for May of 2006 - EXCEPT for the the chapel!!!! And everything I wanted to do was based on getting married in that chapel and I saw that another girl on the knot was planning her wedding for the exact same day, same chapel, etc. I was so freaked out when I tried to reserve it and they told me they weren''t booking yet, and said to call back in MARCH.... AGH!!! And I didn''t want to book other vendors w/out being certain I had the chapel.... But I didn''t want to lose out on vendors... etc. I finally contacted the chapel again a couple of weeks later (1st of Feb) and explained my concerns.... Lo and behold they had just started booking for 2006 that week!!?? And what happened to "call back in March"??? I don''t know, but I''m sure glad I didn''t take that as gospel & called back before then....

Anyhow, not that my little rant helps at all, but I realize what a pain this all can be and you will find that often, no one but you will have a sense of urgency about any of this.... soooooooooo frustrating!!
 
awww... munchkin I''m sorry you''re having such a hard time finding a site... we went thru the same thing... it took us almost 6 months before we finally booked and signed a place. That said, we are both in love with our location!

my advice regarding this hotel is, steer clear, or at least be cautious before booking there. Obviously you like the place, but if you''re having such a hard time contacting the coordinator now, how''s it gonna be a week before you wedding when you''ve already put down a huge sum of money, and you need to finalize numbers, discuss details, etc.. and the coordinator is nowhere to be found?!! Ok, that''s worst case scenario. I don''t mean to rain on your parade, but I would just get a weird feeling about booking there UNLESS their communication improves infinitely next year...

Maybe I''m just being paranoid though. Also, they might not book that far in advance, I know my site didn''t book over 1 yr in advance... so perhaps they figured they would contact you later?! I dunos.

Good luck w/finding a site though... I understand how frustrating it can be. Just remember that eventually things will all fall into place and it will all be HAPPY!
 
Thanks, all. I think I''m also cranky because this whole "planning a wedding" thing is way more work than I thought it would be. Somehow, I thought we would just happen upon the perfect place and the stress would stem from things like the guest list. I never thought the reception venue would be the main problem!

Intellectually, I know that this was probably indicative of how the wedding planner works, and I should be grateful to find out this early in the game. It''s the two year-old inside of me that keeps stomping her foot and sticking out her lower lip!
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Thanks for chiming in!
Munchkin
 
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